If the employee voluntarily provides proof of a name change,you may keep a copy of it with the memo. US Birth Certificates is an independent preparer that provides vital records application preparation assistance services. The following table provides a summary of the documents you can accept as the employer based on the citizenship option that employees selected when completing Section 1 of the Form I-9: Section 1 Citizenship Option. In all birth certificates issued in the United States of America, the birth certificate identification number is located in the upper right corner of the certificate copy. Record what is referenced on the document.) In addition, there is no identification card. For I-9 purposes, you can accept a receipt for an application to replace a lost, stolen, or damaged document. The birth area code consists of the first 3 digits of the birth certificate number. Few rule on this one. Examine it. With that said, most institutions generally dont just accept birth certificate numbers. The Canadian government issues the INAC cards and they are not acceptable for Form I-9 purposes. The Certificate of Live Birth is filled out when a baby is born medically alive in the United States and contains the following information: The date of birth The baby's name The parents' names The attending doctors' names Persons under the age of 18 may submit the below documents: U.S. Military Card or Draft Record I thought this was fine until. Where Is The Document Number On My Birth Certificate? Preview. Copyright 2012-2023 Fortunately, you can obtain a certified copy of your birth certificate online at a low price. Versions of birth certificates can vary greatly based on the issuing authority and year of birth. The previous version of the cards was issued after April 30, 2010, and may or may not contain a signature. Filing an I9 Form 2021 isn't enough for the USCIS. i-9 acceptable documents pdf; what is the issuing authority on a birth certificate for i9 purposes; certificate of naturalization i-9; issuing authority of birth certificate; list c documents; i-9 acceptable documents; i-9 name change due to marriage; i-9 birth certificate no document number Our trained team of editors and researchers validate articles for accuracy and comprehensiveness. Military dependent's ID card 7. We are actively working to increase the accessibility and usability of our website and in doing so adhere to the accepted standards and guidelines. A birth certificate number is an 11-digit identification number on all US birth certificates. For example, if you want to board a plane on a domestic flight or apply for a job, you must produce an ID card with a photo. What Do I Need To Transfer a Car Title in Arizona? Email[emailprotected]. In order to be acceptable, a Native American tribal document should be issued by a tribe recognized by the U.S. Federal Government. These provisions have been extended through . Alien Registration Number/USCIS Number: Birth Certificate State of Rhode Island 01529 N/A 11/18/2016 11/18/2016 Ser'darius Blain Cyborg, Official websites use .gov A state or federal government issued identification card or drivers license is valid as long as it provides a photograph or identifying information such as name, date of birth, gender, height, eye color and address. Form I-9, the Employment Eligibility Verification, is a U.S. This information is used to verify identification, for government and family personal records, and to obtain many government issued documents, such as social security cards. You can present 1 item from List A, or a combination of 2 items from List B and List C. Permanent Resident or Alien Registration Receipt Card, A foreign passport with a Form 1-94 or a I-551 stamp/Form I-551, A passport from the Federated States of Micronesia (FSM) or the Republic of the Marshall Islands (RMI) with Form I-94 or Form I-94A, A government-issued photo ID card with basic biographical information, A hospital, school, or doctor record, if you're under 18 with no other ID, Consular Report of Birth Abroad (Form FS-240), Certification of Birth Abroad issued by the U.S. Department of State (Form FS-545), Certification of Report of Birth issued by the U.S. Department of State (Form DS-1350), An Identification Card for Use of Resident Citizen in the United States (Form I-179), An authorization document issued by the Department of Homeland Security (DHS). Over the years, Chris has written about a myriad of topics that have helped many people around the world. There are 13 references cited in this article, which can be found at the bottom of the page. The process of completing Form I-9 is in two steps: Step 1- The employee completes Section 1, attesting to (confirming with evidence) the documents presented. References. The fee for a birth certificate issued from the State of Connecticut Vital Records Unit is $30.00. SSN cards with the annotation For Social Security and Tax Purposes Only are acceptable for I-9 purposes. Where is the Document Number on a Birth Certificate? Original or certified copy of a birth certificate issued by a state county, municipal authority or outlying possession of the United State bearing an official seal 4. Birth Certificates The only birth certificate acceptable for Form I-9 purposes must be an original or certified copy of a birth certificate issued by a state, county, municipal authority or outlying possession of the United States, bearing an official seal. Due to concerns about the security of birth certificates issued in Puerto Rico, beginning on July 1, 2010, the Vital Statistics Office of the Commonwealth of Puerto Rico began issuing new certified copies of birth certificates to U.S. citizens born there. LIST B: Documents That Establish Identity All documents must be unexpired. Luckily though, were here to help you out through this handy guide. These are usually unique numbers, which are assigned contextually. The birth certificate number is formed by: A 3-digit area code number. Sometimes it is not even disclosed. Out of these cookies, the cookies that are categorized as necessary are stored on your browser as they are essential for the working of basic functionalities of the website. These documents were previously issued by the Immigration and Naturalization Service. Permanent Resident Card (known as Green Card) or Alien Registration Receipt Card (form I-551) with photograph, USCIS (United States Citizenship and Immigration Services), Previous Permanent Resident Card with signature, Valid Employment Authorization Document issued by with Photograph (Form I-766), The United States Department of Homeland Security, Foreign Passport with Form I-94 or Form I-94A with Arrival/Departure Record & Endorsement to Work (the name on the passport and that on the form must match exactly), The country where the foreign passport was issued, Passport from the Federated States of Micronesia or the Republic of the Marshall Islands with Form I-94 or Form I-94A, Foreign Passport containing form I-551 stamp or Form I-551 Printed Notation (the name on the passport and that on the form must match exactly), Driver's license or ID card issued by a U.S. federal or state body. Document Type = Birth Certificate. Address -Number, Street City State Zip Code Country Name of Person Receiving Copies, If Different from Above (person listed on the BIRTH certificate), parent, or legal guardian of the registrant. Second feel the Birth Certificate to determine if it has a raised seal, if it does its acceptable. You must examine the documentation your employee presents to complete Section 2 of Form I-9, Employment Eligibility Verification. Table 1 provides a list of acceptable receipts an employee can show. Often, they shall request a complete. Well, the answer to that question generally depends on where the document was issued. Can I get my Birth Certificate online for free? As this is an ongoing process, should you experience any difficulty in accessing the EAF website, please dont hesitate to contact us. I would like to once again state that you can find your birth certificates document number in the top-right corner of the document. If you are looking for blank forms, you can get them for free at the relevant state office. The new law does not impact the U.S. citizenship status of persons born in Puerto Rico. November 19, 2020. Issuing Authority . Citizenship or Form N-561, Replacement Certificate of Citizenship (PDF, 40.3 KB), or Form N-550, Certificate of Naturalization or Form N-570, Replacement Certificate of Naturalization (PDF, 176.3 KB). A Certificate of Live Birth may qualify as a birth certificate (No. Your new employee can work. However, this wont always be the case for birth certificates issued before 1948 when the U.S federal government standardized birth certificate numbers. {"smallUrl":"https:\/\/www.wikihow.com\/images\/thumb\/b\/b7\/Complete-an-I9-Form-Step-1.jpg\/v4-460px-Complete-an-I9-Form-Step-1.jpg","bigUrl":"\/images\/thumb\/b\/b7\/Complete-an-I9-Form-Step-1.jpg\/aid9658333-v4-728px-Complete-an-I9-Form-Step-1.jpg","smallWidth":460,"smallHeight":345,"bigWidth":728,"bigHeight":546,"licensing":"